April 2nd, 2017 - High Noon
APRIL 15, 2018 - HIGH NOON
Production

Pre-Race Confirmations

Green Parrot | April 1st, 2017 | 12 - 3 PM

​Toilets – Liz
Police – Liz (Please have one at entrance to Hyatt starting at 9:30 to stop people from trying to park. 
Sheriffs – Liz
Stop Clock – Liz - Need Generator or Power 
Walkie‐Talkies ‐ Liz
Beer/Liquor - Liz 
Botanical Garden Access – Liz

Sound & Stage – Marky
Photog and Videog ‐ Marky
Food Truck -  Marky
Design - Marketing - Banners - Posters etc - Marky 

Jeanne Selander & Mo – David
Newman PR – David 
​Rentals – David - Tents 
​Shirts
Koozies
Bibs
Pre‐Registration List X 3 Clipboards X 4
Cash Bags x 2
Change ($300 in $5s, $100 in $1s, $150 in $10s
Square Reader X 2
Safety, schedule and release flyers to pass out to line
Release Forms for new registrants to sign
Sponsor list (2 free shirts per sponsor)
Highlighters X 3
Pens x 20
Sharpie X 4
Tables x 2
Table Cloths x 2
Table cloth clips
Banners 2 + Green Parrot Promo 
Signs |Pre‐registered Pick Up| New Registration | Bib Only | T‐shirt Only Signs with t‐shirt style and size to stick on boxes
Donation Bucket For Animal Farm
Duct tape
Rope
Scissors 

Run Day - April 2nd, 2017 

Set Up

​Safety tape to block road and Hyatt Trash Cans
Banners (Promo and Cow)
Toilets
Sound system and stage (start)
Stop Clock and Banner (finish)
Hydration Station
Judging Forms ( Coconut Castaways? ) Judges need to let potential winners know they have been nominated and should attend ceremony
Cash Envelopes for Police and Sheriff
Volunteer at Marriott Parking Area to direct and liase
Ensure Radio people are all set at Finish. They get shirts. Find out sizes early if possible
Assign master cash person (Freddy?) 

Mo the Sloth & Farmer Jeanne

​Donation bucket
Volunteer to hold bucket and encourage donations Separate bank bag for donations from bucket Sloth and Jeanne crowd control volunteer Reserved parking spot for Jeanne
Designated shaded area for Mo
Give trophy to Jeanne (has her name on it) 

Opening Ceremony

​Cow Key Girl with Torch?
Cow Bell Choir wearing berets Color Guard? 

Starting Line

​Stage
Mic
Sound System
Cool themed songs
Volunteer for Marky
Starting Line Referee?
Walky Talkie for Marky
Start Banner
Printed list of heats and previous records Printed list of sponsors for shout outs
Printed list of golden calf awards people can win Water for Marky
Generator 

​Botanical 

​Beer Server
Beer money collector (cash bag, change, square, etc)
Liquor?
Food?
Water Sales?
Band (start when first heat crosses bridge) Trophy Table with cloth near band
Trophies (winners on one, sponsors on another) MC for award ceremony
T‐shirt sales table with same items as registration Box for next year theme suggestion
Paper slips and pens for theme suggestions Donation bucket for Animal Farm
Trash Cans
Banners
Port o let
Volunteer ‐ Entry greeter 

Registration Area

​Tables x 3
Table cloths X 3
Table cloth clips
Registration banner
Shirts
Koozies
Bibs
Pre‐Registration List X 4
Clipboards X 4
Cash Bags x 2
Change ($300 in $5s, $100 in $1s, $150 in $10s
Square Reader X 2 (and people who know user name and passcode) After party promo cards or sign
Release Forms for new registrants to sign
Sponsor list (2 free shirts per sponsor)
Highlighters X 3
Pens x 20
Sharpie X 4
Signs |Pre‐registered Pick Up| New Registration | Bib Only | T‐shirt Only Printed Price List x 4
Stand or frame for price list x 2
Signs with t‐shirt style and size to stick on boxes
Donation Bucket For Animal Farm x 2
Duct tape
Rope
Scissors
Cooler
Water
Sun Block / Lotion
First Aid Kit
Walkie Talkie for questions 

Hydration Station

Banner (Everything Else is Green Parrot?)

Finish Line

​Finish Banner
Stop Clock
Stop Clock Volunteer
Walkie Talkie for stop clock volunteer Cheerleaders?
2 Volunteers to direct people to after party 

Breakdown

​Volunteer ‐ Botanical Trash Duty
Volunteer – Finish Line Trash Duty
Volunteer – Start / Cow Corral Trash Dulty
Volunteer – Parking Garage Trash Dulty
Volunteer – Take down banners
Volunteer – break down everything else and load X 8?